Fabric Inventory Form | Free Printable

When you like to craft, like me, you accumulate a lot of stuff. Whether it be yarn, blanks or fabric, you just seem to build up that stash. I’ve been doing a lot of sewing lately and so I’ve amassed a bit of a stash of fabric. So here’s how to organize your fabric with a free printable – the Fabric Inventory Form.

I will admit that I have some mystery fabrics in my stash. I don’t recall where it came from or what it’s made of. I needed a way to label everything so that I could organize it better and remember it for later. So I created a fabric inventory form.

I’ve purchased fabric from a couple of different online retailers, as well as local fabric shops and it can be challenging to keep everything straight. Sometimes I see a fabric and immediately – that would make a great… Then I put the fabric aside and forget what inspired me in the first place!

Sometimes I wonder – where did I get that fabric from again? The fabric inventory form helps me keep track of that as well.

One of my favourite online fabric purchases is mystery boxes. For a reduced cost, I’ve been buying mystery boxes of fabrics. I love being surprised. Now, to be honest, the first time I got one, it was not love at first sight but this fabric makes great practice fabric and I think it’s good for me to try something I wouldn’t necessarily pick for myself. I’ve also had some great fabrics that have been great for sewing up for others.

The Fabric Inventory Form

The fabric inventory form contains room to record the following information:

Fabric Name or Type – sometimes it’s nice to know the name of the pattern or design. Sometimes there are certain names in fabric and designs that are known for consistently good quality fabric. I like to remember those names for future reference.
Yardage & Cost – this simply is how much fabric there is. Depending on your source, it would be yardage or meterage. This is handy so that you don’t have to unfold the fabric and measure it to figure out if you have enough for a particular project. Also, when looking for inspiration to make something, you can tell right away whether or not you have enough for a top, versus a dress. If I use a part of the fabric, I will revise the fabric inventory form so that it is up to date. Sometimes I like to note if I got it on sale or in a bundle. That information can also go here.
Fabric Content – this would be either the type or kind of fabric or even the percentages of the fibres. It all depends on your preference and the information you have. You may prefer to put a general description of the fabric, like – cotton lycra, french terry, swim, ITY, DBP, etc. This is handy when organizing. I like to put similar weights and types together when storing. Sometimes a pattern will recommend a certain type of fabric and so having this information makes it easy when I want to make something. The description can also be something as simple as woven or knit. I find this helpful when trying to determine what I’m going to use the fabric for.
Fabric Source – this can be the name of the shop or the online store that you purchased the fabric from. Again, this is good to know in the event you want more of the same fabric. There are just so many places online to purchase fabric – this makes it easier to remember. Also, if you decide you need to purchase more of the same fabric, you can source it easier.
Project Ideas/Inspiration – sometimes when I see a particular fabric, I think “that would make the perfect….” so I like to record my thoughts. Sometimes I will look at a fabric and wonder, “what was I going to make with this again?”. Yes and sometimes I buy fabric just because it’s pretty and I have no idea what I’m going to use it for yet. That’s okay too!

Now there’s certainly some flexibility in this. Write any descriptions that work for you. There is no right or wrong way to do this – just use a system that works for you.

Simply print out this fabric Inventory form. I’ve done 2 different formats – 4 on a page and 6 on a page. Pick the one you like based on the size. Cut them apart, fill them out and pin them to your fabric before putting them away.

I prefer the 4 per page since I write big. I then pin this sheet to the selvage edge. I worry about a snag or leaving a hole in the fabric if the pin is on for a period of time – if it’s on the selvage edge, you don’t need to worry about it then.

To get my free Fabric Inventory Form, simply download either format from my free Resource Library. The Resource Library is password protected. To get the password, please sign up for my newsletters – you’ll find the password at the bottom of my email.